How to enable Power BI in PowerPoint

Power BI and PowerPoint, both powerful Microsoft tools, come together to elevate your data presentations. By enabling Power BI in PowerPoint, you unlock dynamic, interactive visualizations that captivate your audience. In this comprehensive guide, we’ll walk you through the steps, share external resources, and answer frequently asked questions to ensure you harness the full potential of this integration.

How can I enable Power BI in PowerPoint?

To enable Power BI in PowerPoint, ensure compatibility, install Power BI Desktop, design your report, save it, open PowerPoint, insert the report, choose linking or embedding, adjust settings, and keep data updated. Elevate your presentations with dynamic data visualizations seamlessly integrated for impactful storytelling.

Understanding Power BI and PowerPoint Integration:

What is Power BI?

Power BI is a robust business analytics tool by Microsoft that empowers users to visualize and share insights from their data. With features like interactive dashboards and a wide range of data connectors, Power BI is a go-to solution for transforming raw data into meaningful visuals.

What is PowerPoint?

PowerPoint is a presentation software developed by Microsoft, widely used for creating slideshows with text, graphics, and multimedia elements. It’s a staple in business settings, academic environments, and various industries for delivering impactful presentations.

Can Direct Query and Import be used together in Power BI for enhanced insights

Enabling Power BI in PowerPoint:

Here’s a step-by-step guide on how to enable Power BI in PowerPoint:

  1. Ensure Compatibility:
    • Verify that your version of PowerPoint supports Power BI integration. The feature is available in PowerPoint 2013 and later versions.
  2. Install Power BI Desktop:
    • If you haven’t already, download and install Power BI Desktop, the free desktop application that allows you to create Power BI reports.
  3. Create Power BI Report:
    • Open Power BI Desktop and design your report with the desired visualizations and insights.
  4. Save Report:
    • Save your Power BI report (.pbix file) in a location accessible from PowerPoint.
  5. Open PowerPoint:
    • Launch PowerPoint and open the presentation where you want to embed the Power BI report.
  6. Insert Power BI Report:
    • Navigate to the “Insert” tab, select “Object,” and choose “Power BI.”
  7. Link or Embed:
    • Choose whether to link or embed the report. Linking maintains a connection to the original file, while embedding makes the presentation self-contained.
  8. Adjust Settings:
    • Fine-tune settings such as size, aspect ratio, and refresh options based on your preferences.
  9. Update Data:
    • For linked reports, keep data updated by refreshing the link. Embedded reports may need manual updates if changes are made in Power BI Desktop.

How to turn on dark mode on Power BI desktop

External Resources:

Enhance your knowledge and skills with these external resources:

  1. Microsoft Power BI Documentation
  2. Microsoft PowerPoint Support


Q1: Can I edit the Power BI report directly in PowerPoint?

A1: No, editing the Power BI report must be done in Power BI Desktop. Changes made there will reflect when you update the report in PowerPoint.

Q2: What data sources are compatible with Power BI?

A2: Power BI supports a wide range of data sources, including Excel, SQL Server, SharePoint, Azure, and many more. Check the official documentation for a comprehensive list.

Q3: Does the PowerPoint file size increase significantly when embedding a Power BI report?

A3: Yes, embedding Power BI reports can increase file size. Consider this if file size is a concern, and opt for linking if you want to keep the presentation size smaller.

Q4: Can I share PowerPoint presentations with embedded Power BI reports?

A4: Yes, you can share presentations with embedded Power BI reports, but ensure that recipients have the necessary permissions and access to the data sources.

Q5: Are there limitations to the types of visualizations supported in PowerPoint?

A5: Most Power BI visualizations are supported, but some complex or custom visuals may have limitations. Test your presentation thoroughly to ensure compatibility.


Enabling Power BI in PowerPoint adds a new dimension to your presentations, transforming static slides into interactive data stories. By following the steps outlined in this guide, you’ll seamlessly integrate Power BI insights into your PowerPoint presentations. Leverage the external resources and FAQs to troubleshoot issues and explore advanced features, ensuring your presentations are not only informative but also visually compelling. Elevate your data storytelling and captivate your audience with the powerful integration of Power BI in PowerPoint.