How do I get a Bearer Token for Power BI API?

Power BI API opens up a realm of possibilities for developers and businesses seeking to integrate Power BI capabilities into their applications and workflows. To access the Power BI API securely, obtaining a Bearer Token is a crucial step. In this comprehensive guide, we will walk you through the process of acquiring a Bearer Token for Power BI API, providing step-by-step instructions, external resources, and FAQs to empower your integration journey.

Understanding Bearer Token for Power BI API:

Step 1: Register Your Application in Azure AD

Before diving into obtaining a Bearer Token, register your application in Azure Active Directory (Azure AD). Follow these initial steps:

  1. Navigate to Azure Portal:
  2. Register an Application:
    • Go to the Azure AD service, select “App registrations,” and register a new application.
  3. Get Application (Client) ID and Directory (Tenant) ID:
    • Retrieve the Application (Client) ID and Directory (Tenant) ID from the registered application details.

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Step 2: Set up API Permissions

Grant the necessary permissions to your registered application to interact with the Power BI API:

  1. Navigate to API Permissions:
    • In the registered application, go to “API permissions” and add permissions for Power BI Service.
  2. Grant Admin Consent:
    • Admin consent is required for the permissions. Click “Grant admin consent for [your organization]” to ensure the permissions take effect.

Step 3: Obtain Client Secret (App Secret)

Generate a Client Secret that acts as a password for your application:

  1. Generate a New Client Secret:
    • In the registered application, go to “Certificates & Secrets” and generate a new client secret.
  2. Copy Client Secret Value:
    • Copy the generated client secret value as it will be needed later.

Step 4: Acquire Bearer Token

With the necessary details in place, use the obtained information to request a Bearer Token from the Azure AD token endpoint:

  1. Construct Token Request:
    • Use a tool like Postman or make a POST request to the token endpoint, providing client ID, client secret, resource URL, and grant type.
  2. Retrieve Bearer Token:
    • Upon successful request, the response will include an access token, which is the Bearer Token needed to authenticate Power BI API requests.

How do I connect Power BI to Dynamics 365 on premise?

External Resources and FAQs:

1. Power BI REST API – Authentication

  • Refer to the official Microsoft documentation for in-depth details on authenticating with the Power BI REST API.

2. Azure AD App Registrations Documentation

  • Explore the Azure AD App Registrations documentation for comprehensive information on registering applications.


Q1: Can I use a Bearer Token for both Power BI Service and Power BI Embedded API?

  • Answer: Yes, the Bearer Token obtained can be used for both Power BI Service and Power BI Embedded API, based on the permissions granted.

Q2: How frequently does the Bearer Token need to be refreshed?

  • Answer: Bearer Tokens typically have a finite lifetime. It is recommended to check the expiration time in the token response and refresh it accordingly.

Q3: What permissions are required for specific Power BI API operations?

Q4: Can I use the Azure AD App Registration across multiple environments (Dev, Test, Prod)?

  • Answer: Yes, you can use the same Azure AD App Registration across multiple environments, but it’s a good practice to create separate app registrations for each environment for better management.

Q5: How do I troubleshoot authentication issues with Power BI API?

  • Answer: The Power BI Community Forum is a valuable resource for troubleshooting authentication issues. Additionally, reviewing error messages in the token response can provide insights into the problem.

Q6: Are there any best practices for securing client secrets in production environments?

  • Answer: Consider using Azure Key Vault to securely store and manage client secrets in production environments, enhancing security and compliance.

Q7: Is it possible to use the client credentials grant flow to obtain a Bearer Token for Power BI API?

  • Answer: Yes, the client credentials grant flow allows applications to request a token using their client ID and client secret without the need for user authentication. This is suitable for server-to-server communication.

Q8: Can I use a Bearer Token for both read and write operations in Power BI API?

  • Answer: The permissions granted during the Azure AD App Registration process determine the scope of operations the Bearer Token can perform. Ensure the necessary permissions for both read and write actions are assigned.

Q9: What steps should I take if my Bearer Token expires?

  • Answer: Monitor the expiration time (expiry) in the token response. When the token nears expiration, obtain a new Bearer Token by repeating the token acquisition process.

Q10: Are there specific considerations for securing client secrets in a development environment?

  • Answer: While in development, exercise caution with client secrets. Avoid hardcoding secrets in code repositories and consider using environment variables or configuration files. Rotate secrets regularly.

Q11: How can I test Bearer Token acquisition during development?

  • Answer: Tools like Postman or cURL can be used to simulate token requests during development. Microsoft provides a Postman collection for Power BI REST API that facilitates testing.

Q12: Can I revoke or invalidate a Bearer Token before it expires?

  • Answer: No, Bearer Tokens are designed to be stateless, and there is no built-in mechanism to revoke them. Ensure proper security practices and token lifecycle management.

Q13: Are there restrictions on the number of applications that can be registered in Azure AD for Power BI API integration?

  • Answer: While there is no hard limit on the number of applications that can be registered, organizations should follow best practices and manage their app registrations effectively.

Q14: How can I monitor and audit Bearer Token usage for Power BI API?

  • Answer: Utilize Azure AD logs and diagnostics to monitor token requests and usage. Enable auditing features in Azure AD to track activities related to your app registrations.

Q15: Can Bearer Tokens be used for user-specific actions in Power BI, such as accessing user-specific datasets?

  • Answer: Bearer Tokens obtained using client credentials grant flow are application-specific and may not have access to user-specific data. For user-specific actions, consider using user-based authentication flows.


Acquiring a Bearer Token for Power BI API is a foundational step for secure and seamless integration with Power BI services. By following the step-by-step guide and leveraging external resources and FAQs, you can confidently navigate the authentication process and unlock the full potential of Power BI within your applications and workflows. Empower your development journey and elevate your data-driven applications with the robust capabilities of the Power BI API.