How to use power query to load data in Dataverse

Power query to load data in Dataverse: In today’s data-driven landscape, efficient data management and analytics are essential. Microsoft’s Power Query emerges as a formidable tool for data professionals, seamlessly integrating with applications like Power BI and Excel. This comprehensive guide explores the potential of Power Query, focusing on its application in loading data into Dataverse—the robust data platform from Microsoft.

Understanding Power Query

What is Power Query?

Power Query is a dynamic data connection technology designed to streamline the process of discovering, connecting, combining, and refining data from diverse sources. Renowned for its user-friendly interface and potent transformation capabilities, Power Query empowers users to shape data according to their needs.

The Power of Dataverse

Formerly known as the Common Data Service (CDS), Dataverse serves as Microsoft’s secure and scalable data platform. Acting as the backbone for various Microsoft 365 applications, Dataverse provides a standardized approach to storing and managing data entities.

Step-by-Step Guide to Using Power Query with Dataverse

1. Connecting to Dataverse

To initiate the process, open Power BI or Excel and navigate to the Power Query editor. Utilize the “Get Data” option, selecting “Dataverse” from the available connectors. Input the required connection details, including the Dataverse environment URL and credentials.

2. Exploring Data Entities

Upon successful connection, Power Query displays a list of data entities existing in the Dataverse environment. Users can selectively choose relevant entities based on their data loading requirements.

3. Applying Data Transformations

Power Query’s intuitive interface facilitates the application of transformations to the data. Users can undertake tasks such as filtering, sorting, and merging tables to shape the data in alignment with their analytical needs.

4. Loading Data into Dataverse

Post data transformation, employ the “Close & Apply” button to seamlessly load the refined data back into Dataverse. Power Query performs the critical task of creating or updating records in the selected data entities.

External Links for Further Exploration

  1. Power Query Documentation: This comprehensive resource provides in-depth insights into Power Query’s functionalities, ensuring users have a solid understanding of the tool.
  2. Dataverse Overview: Explore the official Dataverse documentation for a detailed overview of the platform’s capabilities, ensuring a thorough understanding before diving into data loading tasks.
  3. Power BI Official Blog: Stay updated with the latest features, tips, and best practices by regularly visiting the Power BI official blog.
  4. Microsoft Excel Support: Access Microsoft Excel support for any queries or troubleshooting related to Power Query integration.

Frequently Asked Questions (FAQs)

Q1: Can I use Power Query with other data sources besides Dataverse?

Yes, Power Query supports a diverse range of data sources, including databases, files, online services, and more. The official documentation provides a comprehensive list.

Q2: Are there limitations to the data entities that can be loaded into Dataverse?

Dataverse imposes specific requirements and limitations on data entities. Refer to the Dataverse documentation for detailed information on entity structures and constraints.

Q3: How can I automate the data loading process using Power Query?

Automation is achievable through scheduled refreshes in Power BI or by employing Power Automate (formerly Flow) for advanced automation scenarios.

Q4: Is Dataverse only for Power BI users?

No, Dataverse serves as a versatile data platform utilized by various Microsoft 365 applications. While Power BI users benefit significantly, it functions as a central data repository for other Microsoft tools.


In conclusion, this guide empowers users to harness the full potential of Power Query when loading data into Dataverse. The step-by-step walkthrough, coupled with external links and FAQs, ensures a comprehensive understanding of the process. Stay updated on the latest developments through the Power BI Official Blog and relevant Microsoft support resources. With this knowledge, users can embark on a journey of efficient data management and analytics, transforming raw data into valuable insights. Happy querying!