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How to manage Power BI visuals admin settings in Microsoft Fabric

Power BI visuals admin settings in Microsoft Fabric : Power BI visuals are interactive and customizable visualizations that can enhance your data analysis and storytelling. You can use Power BI visuals from the built-in gallery, import them from AppSource, or create your own using the Power BI SDK.

However, as an administrator, you might want to control which Power BI visuals are available and allowed in your organization. For example, you might want to ensure that the Power BI visuals meet certain quality, security, or compliance standards. Or you might want to limit the usage of certain Power BI visuals to specific user groups or scenarios.

Microsoft Fabric is an all-in-one analytics solution that covers everything from data movement to data science, real-time analytics, and business intelligence. It offers a comprehensive suite of services, including data lake, data engineering, and data integration, all in one place.

Microsoft Fabric also provides a centralized and unified admin portal where you can manage various settings and policies for your organization, including Power BI visuals admin settings.

In this blog post, we will show you how to access and configure the Power BI visuals admin settings in Microsoft Fabric. We will also answer some of the common questions and provide some tips and best practices on how to manage Power BI visuals in your organization.

How to access the Power BI visuals admin settings in Microsoft Fabric?

To access the Power BI visuals admin settings in Microsoft Fabric, you need to have the Global administrator or Fabric administrator role in your organization. You also need to have a Microsoft Fabric workspace and link it to your existing Azure Data Lake Storage account.

Once you have these prerequisites, you can follow these steps:

  • Sign in to Microsoft Fabric using your work or school account.
  • From the page header, select … > Settings > Admin portal.
  • In the Admin portal, go to Tenant settings and scroll down to Power BI visuals.

You will see three sections under Power BI visuals: Allow visuals created using the Power BI SDK, Add and use certified visuals only (block uncertified), and Allow downloads from custom visuals.

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How to configure the Power BI visuals admin settings in Microsoft Fabric?

You can configure the Power BI visuals admin settings in Microsoft Fabric according to your organization’s needs and preferences. Here are the descriptions and options for each setting:

  • Allow visuals created using the Power BI SDK: This setting controls whether users in your organization can add, view, share, and interact with visuals imported from AppSource or from a file. These are also known as custom visuals or private visuals. By default, this setting is enabled for all users. You can disable it for all users or enable it only for specific security groups.
  • Add and use certified visuals only (block uncertified): This setting controls whether users in your organization can add and use only certified Power BI visuals. Certified Power BI visuals are custom visuals that have passed rigorous quality and security tests by Microsoft. By default, this setting is disabled for all users. You can enable it for all users or disable it only for specific security groups.
  • Allow downloads from custom visuals: This setting controls whether custom visuals can download any information available to the visual (such as summarized data and visual configuration) upon user consent. This can be useful for some scenarios such as exporting data or printing reports. However, it can also pose some security or compliance risks depending on your organization’s policies. By default, this setting is enabled for all users. You can disable it for all users or enable it only for specific security groups.

To configure any of these settings, you can use the toggle buttons or the Apply to specific security groups option. You can also use the Search box to find a specific security group by name or email address.

What are some of the benefits and advantages of managing Power BI visuals admin settings in Microsoft Fabric?

Managing Power BI visuals admin settings in Microsoft Fabric can offer many benefits and advantages for your organization, such as:

  • Simplified and unified administration: You don’t have to switch between different portals or services to manage Power BI visuals settings for your organization. You can do it all from one place in Microsoft Fabric.
  • Improved collaboration and governance: You can easily share and reuse Power BI visuals across different teams and projects without compromising quality, security, or compliance standards. You can also apply consistent policies and permissions across your entire organization.
  • Enhanced performance and scalability: You can leverage the power of OneLake and ADLS Gen2 to store and access Power BI visuals without any data movement or duplication. You can also scale your analytical engines on demand without affecting your storage layer.
  • Seamless integration and interoperability: You can use any analytical engine of your choice to access and query data using Power BI visuals without any data movement or transformation. You can also integrate with other Microsoft 365 apps or Azure services to enrich and extend your analytics capabilities.

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What are some of the common questions and tips on managing Power BI visuals admin settings in Microsoft Fabric?

Here are some of the common questions and tips on managing Power BI visuals admin settings in Microsoft Fabric:

  • How do I get started with Power BI visuals in Microsoft Fabric? To get started with Power BI visuals in Microsoft Fabric, you need to have a Microsoft Fabric workspace and link it to your existing ADLS Gen2 account. You can then import or create data items in your workspace and access them using the Fabric experiences or other analytical engines. For more information, see Creating a lakehouse with OneLake.
  • How do I monitor and optimize my Power BI visuals usage and costs in Microsoft Fabric? You can use the Fabric portal or the Azure portal to monitor and optimize your Power BI visuals usage and costs in Microsoft Fabric. You can also use tools such as Azure Cost Management or Azure Advisor to track and reduce your spending. For more information, see Monitoring and optimizing Power BI visuals usage and costs.
  • How do I secure and control access to my Power BI visuals in Microsoft Fabric? You can use the Fabric portal or the Azure portal to secure and control access to your Power BI visuals in Microsoft Fabric. You can also use tools such as Azure Active Directory or Azure Role-Based Access Control to manage user identities and permissions. For more information, see Power BI visuals security.
  • How do I discover and manage my Power BI visuals in Microsoft Fabric? You can use the Fabric portal or the Azure portal to discover and manage your Power BI visuals in Microsoft Fabric. You can also use tools such as Azure Purview or Azure Data Catalog to catalog and classify your Power BI visuals. For more information, see Power BI visuals data hub.

Conclusion

Power BI visuals are powerful and flexible visualizations that can enhance your data analysis and storytelling. However, as an administrator, you might want to control which Power BI visuals are available and allowed in your organization.

Microsoft Fabric is an all-in-one analytics solution that provides a centralized and unified admin portal where you can manage various settings and policies for your organization, including Power BI visuals admin settings.

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