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How to Embed Power BI in SharePoint without Pro

 Embed Power BI in SharePoint without Pro: The integration of Microsoft Power BI and SharePoint is a powerful synergy that allows organizations to elevate their data analysis and visualization capabilities. However, traditionally, embedding Power BI reports in SharePoint has required a Pro license for each user, potentially becoming a hurdle for organizations aiming for widespread data sharing and collaboration. In this comprehensive guide, we will delve into the intricate details of embedding Power BI in SharePoint without the need for a Pro license. This alternative approach involves utilizing a service principal, providing a cost-effective solution for organizations looking to seamlessly integrate Power BI reports into their SharePoint environment.

The Power BI Pro Requirement:

Before exploring the alternative approach, it’s crucial to understand the traditional requirement for embedding Power BI reports in SharePoint.

Power BI Pro Licensing:

Power BI Pro licensing has traditionally been a prerequisite for embedding Power BI reports in SharePoint. Each user accessing the embedded reports needed a Pro license, potentially leading to increased costs for organizations with a large user base.

The Alternative Approach:

To address the challenges posed by the Pro licensing requirement, organizations can leverage a service principal to embed Power BI in SharePoint without the need for a Pro license for every user.

What is a Service Principal?

A service principal is a non-interactive account designed for automation and scripting purposes. By using a service principal, organizations can authenticate Power BI embeds without relying on individual user Pro licenses.

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Step-by-Step Guide: Embedding Power BI in SharePoint Without Pro

Let’s explore the detailed steps involved in embedding Power BI reports in SharePoint without the need for a Pro license for each user:

1. Register an App in Azure AD:

Start by creating an Azure AD app registration, which will generate the necessary credentials for authentication.

External Link: Azure AD App Registration – Microsoft Documentation

2. Grant API Permissions:

Assign the app the necessary permissions to access Power BI service APIs. This step ensures that the app can interact with Power BI service seamlessly.

External Link: Power BI Service API Permissions – Microsoft Documentation

3. Retrieve App ID and Secret:

Collect the Application (client) ID and the Directory (tenant) ID generated during the app registration process. These will be used for authentication purposes.

4. Generate Embed Token:

Utilize the app credentials to generate an embed token. This token will be crucial for authenticating Power BI embeds within SharePoint.

External Link: Power BI Service Principal Embed Token – Microsoft Documentation

5. Embed Power BI Report in SharePoint:

With the generated token, embed Power BI reports directly into SharePoint Online pages. This step completes the integration, allowing users to seamlessly access and interact with Power BI reports without requiring individual Pro licenses.

External Link: Embedding Power BI in SharePoint – Microsoft Documentation

External Links for Further Exploration:

To enhance your understanding and exploration of embedding Power BI in SharePoint without a Pro license, consider exploring the following external links:

  1. Power BI Embedding Overview:
  2. Power BI Service Principal Embed Token:
  3. Azure AD App Registration:
  4. Power BI API Permissions:

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FAQs – Embedding Power BI in SharePoint Without Pro

Addressing common questions and concerns surrounding the embedding of Power BI in SharePoint without a Pro license:

Q1: Can I embed Power BI reports in SharePoint without a Pro license for every user?

Yes, utilizing a service principal allows organizations to embed Power BI reports in SharePoint without requiring a Pro license for each user.

Q2: What is a service principal, and why is it used for embedding?

A service principal is a non-interactive account used for automation and scripting. It enables embedding without the need for individual user Pro licenses.

Q3: Are there any limitations to embedding without a Pro license?

While embedding without a Pro license is a cost-effective solution, some advanced features and capabilities may still require a Pro license for individual users.

Q4: Can I embed reports in SharePoint on-premises using the same approach?

The described approach primarily focuses on SharePoint Online. For on-premises SharePoint, additional considerations and configurations may be required.

Conclusion:

Embedding Power BI reports in SharePoint without a Pro license introduces a cost-effective and efficient solution for organizations seeking widespread data sharing and collaboration. By leveraging a service principal, organizations can seamlessly integrate Power BI reports into SharePoint Online pages, eliminating the need for individual Pro licenses. This comprehensive guide, complete with step-by-step instructions, external links, and FAQs, serves as a valuable resource for organizations aiming to optimize their Power BI and SharePoint integration. Explore the possibilities, enhance collaboration, and empower your teams with the seamless embedding of Power BI in SharePoint, all while staying within budgetary constraints.

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