How to Create a Power Automate visual for Power BI

In today’s data-driven world, the ability to automate workflows and streamline data processes is crucial for efficiency and informed decision-making. Microsoft’s Power BI, a powerful business intelligence tool, has introduced a groundbreaking feature known as the Power Automate Visual. This innovative addition empowers users to create and integrate Power Automate flows directly into their Power BI reports and dashboards. In this comprehensive guide, we will explore how to create a Power Automate Visual for Power BI, its benefits, step-by-step setup, and provide answers to frequently asked questions. With this knowledge, you can unlock the full potential of automation and data integration in your reporting.

The Power of Automation in Data Reporting

Automation is at the heart of enhancing productivity and efficiency in the field of data reporting and business intelligence. By automating routine data tasks, you can free up valuable time, reduce the risk of errors, and focus on analyzing insights and making data-driven decisions.

Introduction to Power Automate Visual

The Power Automate Visual is a game-changing feature in Power BI, enabling users to create custom workflows and integrate them seamlessly into their reports and dashboards. This visual representation of your flows allows you to:

  • Automate Data Refresh: Schedule data refreshes, ensuring your reports are always up to date.
  • Send Notifications: Trigger notifications or alerts based on specific data conditions.
  • Extract Data: Automatically extract and save data for further analysis.
  • Custom Integrations: Connect your Power BI reports with various external data sources, applications, and services.
  • Data Interactivity: Enable users to interact with data in your reports, triggering flows for data processing.

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Step-by-Step Guide: Creating a Power Automate Visual

Let’s walk through the process of creating a Power Automate Visual for your Power BI report:

Step 1: Sign in to Power BI and Power Automate

Ensure you are signed in to both your Power BI and Power Automate accounts.

Step 2: Prepare Your Workflow in Power Automate

Before creating the visual, design your workflow in Power Automate. This can be a simple data refresh schedule or a more complex custom integration. Power Automate offers a range of pre-built templates and connectors to get you started.

Step 3: Add the Power Automate Visual

In your Power BI report, navigate to the page or dashboard where you want to add the Power Automate Visual. Go to “Visualizations,” click on the ellipsis (…) and select “Import from marketplace.” Search for “Power Automate” and add the visual to your report.

Step 4: Configure the Power Automate Visual

Within the Power Automate Visual, configure it to connect to the specific Power Automate flow you created earlier. Define how users will interact with the visual to trigger the flow, such as through buttons or forms.

Step 5: Test and Publish

Test the automation and data interactivity within your report to ensure everything functions as expected. Once satisfied, save and publish your report.

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Frequently Asked Questions

1. What types of workflows can I create with Power Automate Visual?

You can create a wide range of workflows, from simple data refresh schedules to complex data integrations with external sources. The possibilities are vast.

2. Are there pre-built templates available for common data workflows?

Yes, Power Automate offers pre-built templates that can be customized for common data workflows. These templates can save you time and simplify the creation process.

3. Can I connect Power BI to external data sources with Power Automate Visual?

Absolutely. Power Automate Visual allows you to connect to a variety of external data sources, applications, and services, making it a versatile tool for data integration.

4. Is the Power Automate Visual available in all Power BI service plans?

The availability of the Power Automate Visual may vary depending on your Power BI service plan. Ensure your plan includes this feature to utilize its capabilities.


The Power Automate Visual for Power BI is a groundbreaking addition that empowers users to automate and streamline data processes within their reports and dashboards. By creating custom workflows, you can automate data refresh, trigger notifications, extract data, and integrate with external sources. This feature enhances data interactivity, making your reports more dynamic and responsive to user interactions.

Embrace the power of automation in your data reporting journey, and unlock the full potential of Power BI and Power Automate Visual. By automating routine tasks and integrating data sources, you can focus on what matters most—analyzing insights and making data-driven decisions.

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With the Power Automate Visual, you can create a seamless bridge between data reporting and workflow automation, bringing efficiency and productivity to the forefront of your data-driven initiatives.