How do I Connect Power BI to SharePoint via Web?

Connect Power BI to SharePoint via Web: In the ever-expanding landscape of data analysis and visualization, the synergy between Power BI and SharePoint holds immense potential. Connecting Power BI to SharePoint via the web opens up a world of possibilities, allowing organizations to harness the power of dynamic reporting and collaboration. In this comprehensive guide, we will walk you through the steps of connecting Power BI to SharePoint, explore the benefits of this integration, and provide you with external resources to enhance your understanding.

Step-by-Step Guide: How to Connect Power BI to SharePoint via Web

Step 1: Accessing Power BI Service:

To initiate the connection, start by navigating to the Power BI Service. If you don’t have an account, you can sign up for a Power BI account or use your existing credentials.

Step 2: Uploading Data to Power BI:

Once in the Power BI Service, upload the dataset you want to connect to SharePoint. This can be achieved by selecting “Get Data” and choosing your preferred data source.

Step 3: Creating a Report:

Design your report in Power BI, ensuring that it captures the insights you seek from your data. This step involves selecting visualizations, creating dashboards, and customizing the report as per your requirements.

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Step 4: Publishing to Power BI Workspace:

After creating your report, publish it to your Power BI workspace. This step is crucial for making your report accessible and ready for integration with SharePoint.

Step 5: Integrating with SharePoint:

Now, let’s delve into the integration process with SharePoint. Navigate to your SharePoint site and choose the page where you want to embed the Power BI report.

Step 6: Embedding Power BI Report:

On the selected SharePoint page, click on the “+” sign to add a new web part. Choose the “Embed” web part and paste the Power BI report URL. Save the changes.

Step 7: Configuring Embed Code:

Return to the Power BI Service, select the report, and click on “File” and then “Embed.” Copy the embed code provided.

Step 8: Embed Code in SharePoint:

Go back to your SharePoint page, edit the “Embed” web part, and paste the copied embed code. Save the changes to complete the integration.

Benefits of Power BI and SharePoint Integration:

Centralized Data Management:

By connecting Power BI to SharePoint, organizations can centralize their data sources. This integration streamlines data management, ensuring that the most up-to-date information is available for analysis and reporting.

Collaborative Decision-Making:

SharePoint’s collaborative features combined with Power BI’s dynamic reporting empower teams to make informed decisions collaboratively. Embedding reports directly into SharePoint enhances accessibility and encourages data-driven discussions.

Real-Time Insights:

The seamless integration enables real-time insights. Any updates or changes made in Power BI are reflected immediately in the embedded reports within SharePoint, ensuring that stakeholders are working with the latest information.

Enhanced User Experience:

SharePoint provides a familiar interface for users, and embedding Power BI reports directly into SharePoint pages enhances the overall user experience. Users can access and interact with reports without navigating to external platforms.

External Resources :

1. Power BI and SharePoint Integration Documentation: Microsoft’s official documentation provides in-depth insights into embedding Power BI reports in SharePoint. It covers detailed steps, best practices, and troubleshooting tips.

2. Power BI Community Forum: Join the Power BI community to connect with experts and fellow users. This forum is an excellent resource for troubleshooting, seeking advice, and staying updated on the latest developments.

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Frequently Asked Questions (FAQs) related to Connect Power BI to SharePoint via Web

Q1: Can I embed multiple Power BI reports in a single SharePoint page?

Yes, you can embed multiple Power BI reports on a single SharePoint page by adding multiple “Embed” web parts and configuring them with the respective embed codes.

Q2: What permissions are required for embedding Power BI reports in SharePoint?

Users embedding reports need at least read access to the Power BI report, and SharePoint users viewing the embedded report need the necessary permissions on the SharePoint page.

Q3: How frequently are changes in Power BI reflected in the embedded reports on SharePoint?

Changes in Power BI are reflected in real-time in the embedded reports on SharePoint. Users viewing the reports will see the latest data and visualizations without any delay.

Q4: Can I embed Power BI reports in SharePoint on-premises?

Yes, the process of embedding Power BI reports in SharePoint is similar for both SharePoint Online and SharePoint on-premises deployments. Ensure that your SharePoint on-premises environment meets the requirements for Power BI integration.


Connecting Power BI to SharePoint via the web is a game-changer for organizations seeking to leverage the full potential of their data. This integration not only simplifies the process of data analysis and visualization but also fosters collaborative decision-making within the familiar interface of SharePoint. By following the step-by-step guide and exploring the external resources provided, you can unlock the synergy between Power BI and SharePoint, bringing actionable insights to the forefront of your organization’s collaborative efforts.